Enterprise records management software
Keep every operational record in one structured, searchable place, with the right people able to see and change the right things, and a history of every change.
The problem with records spread everywhere
In many organizations, records are scattered across shared drives, email attachments, paper files and spreadsheets that only one person understands. Finding a record means knowing where to look. Reporting means copying information by hand. And when someone asks who changed a record and when, nobody can say for sure.
How Datalynk manages records
Datalynk stores information as structured records. Each type of record, whether it is an incident, a case, an inspection, a vehicle or an employee file, has its own defined fields and its own form. Information is entered once, at the source, and is immediately available to everyone who is allowed to see it.
- Configurable record typesDefine the fields, choices and required information for each kind of record your organization keeps.
- Forms and attachmentsEnter records from a browser, tablet or phone, with photos and documents attached to the record itself.
- Search and listsFind records quickly and work from filtered lists instead of folders.
- Role-based permissionsDecide who can view, create and edit each record type.
- Audit trailsSee who created and changed a record, and when, with tamper-evident logs.
- Reports, dashboards and exportsTurn records into live dashboards, analytics and exports without rebuilding spreadsheets.
Operational records, not just document storage
Datalynk is built for operational records: the information your organization creates while doing its work, such as reports, inspections, cases, rosters and work orders. Records can link to each other, so an incident can be connected to the people, vehicles, equipment and follow-up actions involved.
Retention and disclosure requirements
Every organization has its own rules for how long records are kept and who may see them. Tell us your retention, privacy and disclosure requirements at the start, and we will show you how they would be handled in Datalynk, or tell you plainly where they would not be.
Canadian data residency
Datalynk is hosted in Canada, and your records stay in Canada. Security and hosting.